Client Overview:
A small business based in the Canary Islands faced a critical challenge: a key customer required Electronic Data Interchange (EDI) compliance as part of their procurement and invoicing process. The business, which relied on PDF invoices, needed a solution to convert these into EDI XML format without overhauling their entire system. This is where ChimpKey came into consideration.
The Challenge:
- EDI Requirement from Customer: The company’s customer implemented EDI for their operations, meaning that all invoices now needed to be submitted in EDI XML format.
- Limited Resources: As a small business, the company lacked the infrastructure and technical expertise to build a dedicated EDI system from scratch.
- Preserving Workflow: The business relied heavily on PDF invoices and needed a solution that could seamlessly integrate into their existing processes.
The Solution: ChimpKey
ChimpKey provided an affordable, straightforward solution for converting PDF invoices into EDI XML format, enabling the company to meet their customer’s requirements without a costly systems overhaul.
- PDF-to-EDI Conversion:
- ChimpKey extracted invoice data from their standard PDF files, including key fields like customer details, invoice number, item descriptions, quantities, and totals.
- The tool then converted the extracted data into an EDI XML format compliant with their customer’s requirements.
- Seamless Integration:
- The company continued using their existing invoicing system to generate PDFs. ChimpKey handled the conversion process, requiring minimal training and adjustment for staff.
- The resulting EDI XML files were submitted directly to the customer’s EDI system, ensuring compatibility.
- Cost-Effective Solution:
- ChimpKey’s service offered the flexibility and affordability that fit the budget of a small business, eliminating the need for expensive software or consultants.
Results:
- Continued Business Relationship: The company was able to maintain its partnership with the customer by meeting their EDI compliance standards.
- Low Overhead: Implementing ChimpKey required minimal investment in time or money, making it ideal for a small business with limited resources.
- Simple Workflow: Staff members didn’t need to learn complex EDI systems or change how they generated invoices, as ChimpKey bridged the gap effortlessly.
Conclusion:
For this small Canary Islands business, ChimpKey proved to be a game-changing solution. It enabled the company to adapt to their customer’s EDI requirements quickly and affordably, preserving a vital business relationship without disrupting operations. This case highlights how even small businesses can meet the challenges of EDI compliance with the right tools in place.
Contact ChimpKey for your Free Proof-Of-Concept – No Commitment required.
Talk to a Human: +1-604-359-9377 or +1-888-373-1365
Website: https://chimpkey.com
Email a Human (please attach a PDF if possible ): sales@chimpkey.com
Or get in touch with us through our contact form:
